EXHIBIT & ADVERTISE

EXHIBIT & ADVERTISE 2019-08-21T14:16:57+00:00

Join us at #SafeSchoolsConf2019 in Harrisburg for the opportunity to SHOWCASE YOUR PRODUCTS AND SERVICES to professionals who are interested in school safety and youth violence prevention – creating a positive school culture complementing physical and emotional readiness. The 2019 Safe Schools Conference will provide VISIBILITY FOR YOUR BUSINESS OR ORGANIZATION and the opportunity to INTERACT WITH AN ANTICIPATED 450+ ATTENDEES attendees from Pennsylvania and surrounding states – school administrators, student support personnel, teachers, school nurses, SAP team members, mental health professionals, school resource officers, local law enforcement and other community partners, among others.


Advertise

In onsite program guide, plus inclusion in large-screen slide loop.

  • Full-page $1,000
  • Half-page $750

Notify Safe Schools about wanting to advertise and sending the ad file no later than Monday, September 9, 2019.

For more information about advertising opportunities, contact Randall Fox, (717) 763-1661 ext. 105.


Exhibit

This is a direct exposure opportunity for you to interact and discuss your services and/or products with your target market. It offers a great networking opportunity to meet other service providers and prospective customers.

All organizations must complete the application process in order to be considered as an exhibitor. The Center reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment and submit your certificate of insurance. We accept only online payments by credit card. Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about setup onsite and logistics will be sent via email two weeks prior to the conference.

Exhibit application deadline: Monday, September 16, 2019

Fees

  • Vendor $1,000
  • Nonprofit Vendor $500
  • Government Agency $150

Fee includes: one skirted, draped 6-foot table; 2 chairs; complimentary wireless internet; meals provided during the conference for up to two people per table purchased; complimentary parking for one vehicle for up to 10 hours per day (additional parking expenses will be the responsibility of the exhibitor); confirmed exhibitors by September 9, 2019 will be included on an exhibitors listing, website and slide loop

Additional Fees
Exhibitors will need to make additional setup requests such as electricity, phone, internet access (other than wireless), etc. directly through the hotel on a service order form.

Limitations

  • Exhibits may not extend more than 12-inches from the front of the table
  • Exhibits or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other exhibitors

Exhibit Schedule

  • Wednesday, October 2 from 7:00 a.m. – 8:00 a.m. SETUP
  • Wednesday, October 2 from 8:00 a.m. – 5:30 p.m.
  • Thursday, October 3 from 7:30 a.m. – 3:30 p.m.
  • Thursday, October 3 5:00 p.m. by which all exhibits must be REMOVED

Go to the Agenda webpage to view a more detailed conference schedule.

All exhibitors are encouraged to set up their displays before registration begins on Wednesday. Exhibits will be located throughout the Harrisburg Ballroom Foyer.

Exhibitors will be assigned their location based on the following criteria: date of submission of the exhibitor registration/payment, provision of a sponsorship (conference sponsors will receive prime locations) and the value of the item(s) being provided for the giveaway.

Exhibitor Giveaway

Increase your visibility and provide a giveaway item; one or more. We request that each prize is valued at $50 minimum (e.g., one item valued at $50 or more; or a few items grouped together which are valued at $50 or more and offered together as one prize). Exhibitors will be able to showcase their prizes at their tables. Each exhibitor should provide a receptacle to collect names for their drawing. Exhibitors are responsible for drawing their prize winner by 11:30 a.m. on Thursday, October 3, 2019 and notify the winner no later than close of business.

Certificate of Insurance

Upon completion of the registration process:

  • Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead
  • All other entities must submit a certificate of insurance (see requirements below)

Certificate of Insurance Requirements
Applicants must provide:

Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR Standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate

AND:

  • All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
  • All certificates must be signed by a licensed insurance broker or insurance representative
  • Sub-limits shall not be less than the per occurrence limit amount required

Give this information to your insurance company and they will provide you with the required paperwork.

Shipping Materials

Exhibitors are solely responsible for shipping and handling of their materials. If materials arrive at the facility prior to Sunday, September 29, 2019 storage fees may apply. If three or more boxes are shipped to the hotel, additional charges may apply. Confirmed exhibitors with shipping questions should contact Sally Canazaro, (717) 763-1661 ext. 168.

Package Label
Hold for Center for Safe Schools
Safe Schools Conference
October 2-3, 2019[ONSITE COMPANY CONTACT NAME] Contact arrival date [XX/XX/XXXX]

Shipping Address
Hilton Harrisburg
One North Second Street
Harrisburg, PA 17101

Conference Location

Hilton Harrisburg
One North Second Street
Harrisburg, PA 17101
(717) 233-6000
Directions

Complimentary parking for one vehicle for up to 10 hours per day (additional parking expenses will be the responsibility of the exhibitor) is available at the Hilton Harrisburg, Walnut Street Garage, 215 Walnut Street.

If the Walnut Street Garage is full, try Market Square Garage, Second and Chestnut Streets, or Locust Street Garage, 214 Locust Street. NOTE: complimentary parking for one vehicle for up to 10 hours per day will NOT be available for these garages.

Lodging

Exhibitors are responsible for their own travel and lodging arrangements.

ADA Accommodations

Safe Schools encourages persons with disabilities to participate in its programs and activities. If you anticipate needing any type of accommodation or have questions about the physical access provided, please indicate your needs in the ADA section of the registration form or contact Regina Salvador, (717) 763-1661 ext. 164, in advance of your participation or visit.

By applying to exhibit, you agree to the terms and conditions explained above.

APPLY NOW TO EXHIBIT

Delay, Cancellation and Refund Policy

Delay and Cancellation of the Event
In the event of inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Exhibitors are responsible for calling the Center for Schools and Communities automated voice messaging system at (717) 763-1661, option 3 after 6:30 a.m. the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation and Refund Policy
Refunds (minus a $55 administrative/processing fee) will be granted to registrants who cancel their registration via email no later than Tuesday, September 10, 2019. Cancel Registration

Refunds will not be provided to registrants who neither cancel nor attend the event. Confirmed registrants who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received by Safe Schools no later than Friday, September 27, 2019. Send Substitution Information

If the minimum number of participants has not been met by Tuesday, September 10, 2019, Center for Safe Schools reserves the right to cancel the conference. If the Center for Safe Schools cancels the conference, exhibitors will receive a full refund.