EXHIBIT & ADVERTISE

EXHIBIT & ADVERTISE 2018-09-07T20:51:22+00:00

Hundreds of conference participants will represent multiple disciplines and professions – school administrators, state and local officials, national experts, student support personnel, teachers, school nurses, school resource officers, law enforcement, health and safety coordinators, curriculum specialists psychologists, policy-makers, program coordinators, youth development workers, student support specialists, counselors, alternative education teachers, homeless liaisons and foster care points of contact, among others.


Advertise

Advertising deadline: Friday, November 16, 2018

In on-site program guide, plus inclusion in large-screen PowerPoint loop.

  • Full-page $1,000
  • Half-page $750

For more information about advertising opportunities, contact Safe Schools.


Exhibit

Exhibit application deadline: Friday, November 16, 2018

This is a direct exposure opportunity for you to interact and discuss your services and/or products with your target market. It offers a great networking opportunity to meet other service providers and prospective customers.

All organizations must complete the application process in order to be considered as an exhibitor. The Center reserves the right to determine the appropriateness of any organization to be an exhibitor. When approved, you will receive an email with instructions to complete the exhibitor registration process, make a payment and submit your certificate of insurance. We accept only online payments by credit card. Exhibitors are considered confirmed when the registration process has been completed, including payment. Additional details about setup onsite and logistics will be sent via email two weeks prior to the conference.

Fees

  • Vendor $1,000
  • Nonprofit Vendor $500
  • Government Agency $150

Fee includes: one skirted, draped 6-foot table; 2 chairs; complimentary wireless internet; meals provided during the conference for up to two people per table purchased; confirmed exhibitors by November 16, 2018 will be included on an exhibitors listing, website and slide loop

Additional Fees
Exhibitors will need to make additional setup requests such as electricity, phone, internet access (other than wireless), etc. directly through the hotel on a service order form.

Limitations

  • Exhibits may not extend more than 12-inches from the front of the table
  • Exhibits or promotional materials may not block any aisles or access ways
  • Any music or lights displayed may not interfere with other exhibitors

Conference Schedule

Tuesday, December 11

7:30 a.m. – 6:00 p.m.

8:00 a.m. – 11:45 a.m.

8:00 a.m. – 11:30 a.m.

11:30 a.m. – 11:45 a.m.

11:45 a.m. – 1:30 p.m.

1:30 p.m. – 3:45 p.m.

1:30 p.m. – 1:45 p.m.

1:45 p.m. – 3:45 p.m.

3:45 p.m. – 4:00 p.m.

4:00 p.m. – 5:00 p.m.

5:00 p.m. – 6:00 p.m.

Registration and Exhibit Area Open

NASRO Course

Full-Day Institutes

Exhibit Exploration

Lunch, Opening Remarks and Keynote Address

Continuation of NASRO Course

Exhibit Exploration

Half-Day Institutes and Continuation of Full-Day Institutes

Exhibit Exploration

Program Showcase

Exhibitor Showcase

Wednesday, December 12

7:30 a.m. – 4:00 p.m.

7:30 a.m. – 8:30 a.m.

8:00 a.m. – 11:00 a.m.

8:30 a.m. – 9:30 a.m.

9:30 a.m. – 9:45 a.m.

9:45 a.m. – 11:00 a.m.

11:00 a.m. – 11:30 a.m.

11:30 a.m. – 1:00 p.m.
.

1:00 p.m. – 4:00 p.m.

1:00 p.m. – 1:15 p.m.

1:15 p.m. – 2:30 p.m.

2:30 p.m. – 2:45 p.m.

2:45 p.m. – 4:00 p.m.

Registration and Exhibit Area Open

Breakfast

NASRO Course

General Session

Exhibit Exploration

Workshops

Exhibit Exploration

Lunch, 20th Anniversary Celebration, School Safety Champion Awards, Platinum Sponsor Prize Giveaway

Continuation of NASRO Course

Exhibit Exploration

Workshops

Exhibit Exploration

Workshops

A more detailed schedule can be found on the Agenda page.

Exhibitor Hours and Location

  • SET UP Monday, December 10, 2018, 7:00 p.m. – 10:00 p.m.
  • Tuesday, December 11, 2018, 7:30 a.m. – 6:00 p.m.
  • Wednesday, December 12, 2018, 7:30 a.m. – 4:00 p.m.; all exhibits must be removed by 5:00 p.m.

All exhibitors are encouraged to set up their displays before registration begins on Tuesday. Exhibits will be located throughout the Harrisburg Ballroom Foyer.

Exhibitors will be assigned their location based on the following criteria: date of submission of the application, provision of a sponsorship (conference sponsors will receive prime locations) and the value of the item(s) being provided for the giveaway.

Exhibitor Giveaway

Increase your visibility and provide a giveaway item; one or more. We request that each prize is valued at $50 minimum (e.g., one item valued at $50 or more; or a few items grouped together which are valued at $50 or more and offered together as one prize). Exhibitors will be able to showcase their prizes at their tables. Each exhibitor should provide a receptacle to collect names for their drawing. Exhibitors are responsible for drawing their prize winner by 11:30 a.m. on Wednesday, December 12, 2018 and notify the winner no later than close of business.

Certificate of Insurance

Upon completion of the registration process:

  • Self-insured entities, such as state agencies, are exempt from providing a certificate of insurance but must submit exemption information on agency letterhead
  • All other entities must submit a certificate of insurance (see requirements below)

Certificate of Insurance Requirements
Applicants must provide:

Event liability coverage of $1,000,000 per occurrence and $1,000,000 aggregate OR Standard liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate

AND:

  • All insurance certificates shall list the Central Susquehanna Intermediate Unit as an additional insured
  • All certificates must be signed by a licensed insurance broker or insurance representative
  • Sub-limits shall not be less than the per occurrence limit amount required

Give this information to your insurance company and they will provide you with the required paperwork.

Shipping Materials

Exhibitors are solely responsible for shipping and handling of their materials. If materials arrive at the facility prior to December 7, 2018 storage fees may apply. If three or more boxes are shipped to the hotel, additional charges may apply. Confirmed exhibitors with shipping questions should contact Regina Salvador, (717) 763-1661 ext. 164.

Package Label
Hold for Center for Safe Schools
Safe Schools Conference
December 11-12, 2018[ONSITE COMPANY CONTACT NAME] Contact arrival date [XX/XX/XXXX]

Shipping Address
Hilton Harrisburg
One North Second Street
Harrisburg, PA 17101

Conference Location

Hilton Harrisburg
One North Second Street
Harrisburg, PA 17101
(717) 233-6000
Directions

Parking for conference participants is available at a discounted rate of $5 (rate may be subject to a $2 increase) at the Hilton Harrisburg, Walnut Street Garage, 215 Walnut Street.

If the Walnut Street Garage is full, try Market Square Garage, Second and Chestnut Streets, or Locust Street Garage, 214 Locust Street. Note: there is no discounted rate available for these garages.

Lodging

Exhibitors are responsible for their own travel and lodging arrangements.

ADA Accommodations

Participation by all individuals is encouraged. Advance notice of any special needs will help us provide better service. Please notify us of your needs at least two weeks in advance of the conference by contacting Regina Salvador, (717) 763-1661 ext. 164.

Delay, Cancellation and Refund Policy

Delay and Cancellation of the Event
Due to inclement weather (snow, ice, flooding, etc.) or other emergencies, events may be delayed or cancelled. Exhibitors are responsible for calling the Center for Safe Schools Automated Voice Messaging System at (717) 763-1661, Option 3 after 6:30 AM the day of the event. The system is updated as conditions change, so it is necessary to call for any changes prior to leaving for your scheduled event.

Cancellation and Refund Policy

  1. Refunds (minus a $25 administrative/processing fee) will be granted to exhibitors who cancel their registration no later than Monday, November 19, 2018 via email to Debby Barry.
  2. Refunds will not be provided to exhibitors who neither cancel nor attend the event. Confirmed exhibitors who are unable to attend the event may send a substitute in their place at no additional cost. Substitution information must be received by Debby Barry no later than Thursday, December 6, 2018.
  3. If the minimum number of participants has not been met by Monday, November 19, 2018, Center for Safe Schools reserves the right to cancel the conference. If the Center for Safe Schools cancels the conference, exhibitors will receive a full refund.